Our grants are open to everyone in need of financial support to participate in
EuroPython. We will look at the following criteria to help decide who qualifies
for a grant:
Contributors: We want to support those who make the Python community
a positive, inclusive and welcoming space. We welcome grant applications
from folks who need financial support and who clearly put effort into
the community and EuroPython, including speakers, volunteers, community
organizers, and open-source contributors.
Social & Economic factors: Everyone should have a chance to attend
EuroPython, regardless of their social or economic situation.
Diversity: We want EuroPython to be the most diverse and inclusive event
possible, and we especially want to help those from under-represented groups
in tech feel welcomed, be present in and contribute to our community.
The data we collect on the application form will exclusively be used by our
Financial Aid team for the selection of grant recipients and the processing of
financial aid refunds. No data is passed on to third parties, except to our
accountants and the bank in order to process the refunds. We use Google Forms
for the processing and Google Drive for storing the relevant information.
For more details on our privacy policies, please see our
Grants for in-person participation will be awarded in two rounds. This makes it easier for us to reallocate
grants in case grant offers were rejected in the first round. Receiving a grant
early is also beneficial for people having to apply for a Schengen visa.
If you’ve applied for the first round, you will automatically be considered
during the second round if you did not receive a grant during the first round.
You do not have to reapply separately for the second round. In fact, if you
want to increase your chances of receiving a grant, it is recommended to apply
You can also apply for a grant to participate remotely when the separate application is open.
You will receive an individual voucher code for a free regular
conference ticket that gives you access to the three main conference days.
If you have already purchased a ticket prior to being granted a free Financial Aid ticket voucher, please request a refund for the paid ticket separately before using the voucher to claim your free ticket. The Financial Aid programme cannot reimburse you the cost of tickets you previously paid for directly.
If you received a travel/accommodation grant or a visa application fee grant,
you will be reimbursed after the conference via PayPal or bank transfer
(SEPA/Swift). We will only reimburse you after we've received your
receipt/invoices and a photo of your conference badge.
In addition, please pay close attention to the following:
The total combined travel/accommodation grant cannot exceed €400, unless otherwise agreed.
The Visa Application Fee Grant cannot exceed €80.
Reimbursements will be made after the conference via PayPal or bank
transfer (SEPA and Swift). It’s not possible to be reimbursed before the
conference or by other means, such as cash.
Note that we might experience difficulty transacting with certain countries
due to sanctions or international regulations.
Reimbursements will only be made after we’ve received your
travel/accommodation receipts/invoices. The deadline to submit your
receipts/invoices is 31 July 2023Anywhere on Earth.
Please make sure that your receipts/invoices contain the information necessary
for us to validate them. At the very least, they should contain your name, the
date, the amount, and specify what the receipt/invoice is for.
Reimbursements will only be made to individuals who actually attended the
conference. Please include a photo of your conference badge with your
Please consider the risk of travel restrictions: choose flexible booking
options that allow you to cancel in case you can’t actually make it to the
If you’ve applied for a grant or accepted a grant, but cannot make it to the
conference, please contact us at firstname.lastname@example.org. This
allows us to reallocate your grant to someone else.