Python owes much of its success to open source and the community surrounding it. In the same spirit, EuroPython is organized and run by volunteers from the Python community. Alas, we're only a few and need your help to make the show run as smoothly as possible. Each year we are joined by our awesome attendees as volunteers to help in running this wonderful conference. This page explains some of the ways you can help us.
Being a volunteer means giving your time for free, without expecting anything back, just for the pleasure of being a part of this amazing conference. However this year we want to support people who dedicate a significant chunk of their time by offering free Combined (Tutorials + Conference) tickets to make the conference more accessible. (More details below!)
We will also have a small number of perks for you, some small gifts to say "thank you" for your time and for your help.
As a part of EuroPython volunteers' fleet, you will be the face of the conference. Your prime directive will be to ensure everyone coming to the conference has a great time. We want volunteers to be welcoming, helpful, collaborative, and overall making sure everyone (including yourself) is comfortable. Despite the different tasks laid down below, volunteers represent a single unit. Sometimes this would mean that as a session chair you will be asked about where the quiet room is, we expect you to help this person out or point them to someone who can.
We've put together an outline of some of the ways you can volunteer your time at the conference.
This is a very people-first position and will require spending a considerable time at the registration desk talking to attendees, along with carrying out the following activities:
- Handing out registration badges
- Checking student IDs
- Answering general questions.
We want to call out that volunteers at the registration desk will generally not be able to attend talks for the duration of the task.
A room manager is responsible for ensuring everything in a room runs smoothly for the entirety of a slot. Some of the activities a room manager is expected to carry out involve:
- Ensuring people are seated before a talk, and the room is not overcrowded
- Making sure the session chair and speakers are in the room in time
- Keeping in touch with the AV team to ensure everything is in order
- Keeping the Code of Conduct (CoC) in mind and contact CoC committee members if needed.
We want to call out that room managers might not be able to attend or focus on talks for the duration of the task.
A session chair plays a key role in introducing talks and ensuring a seamless transition between talks scheduled during a slot. The activities that a session chair is expected to carry out include:
- Helping speakers in preparing their computers for the talks
- Introducing the speakers to the audience
- Signalling time left to the speakers
- Making sure talks are finished on time
- Moderating Q&A session and help with passing around microphones and introduce remote attendees.
- Handing out the conference T-shirt
- This job involves standing and lifting light items.
- Putting up signange in hallways for various provisions (Bathroom, Quiet Room, Childcare etc)
- Also on the last day (Friday afternoon for the main conference, Sunday for the sprints) to clear up the venue afterwards
- This job involves walking and carrying items, some of which maybe heavy.