These terms and conditions (“T&C”) apply to all attendees, sponsors and other
participants in the EuroPython 2023 conference (the “Event” or the
The “Organisers” of the Event: the EuroPython Society (EPS), having the
registered address EuroPython Society, Ramnebacken 45, 424 38 Agnesberg, Sweden.
Event Date: 17 - 23 July 2023
Event Place: For the in-person event, the Prague Congress Centre (**
“PCC or the “Venue”**) in Prague, the Czech Republic. For the “Online Event”, a
combination of tools used for the online Conference defined as “Online
Registration for participation in the conference must be made via the Event
Website. After purchase, the participant will receive an email from the
Organisers as a confirmation of the acceptance of the purchase contract.
Each ticket is bound to a named participant which can be configured after the purchase.
They can be reassigned, but only the “Participant”, the person identified on the ticket, is allowed to use the ticket . This also includes any URLs or passwords sent
out to the Participant, which allow access to online media used during the
Tickets may be subject to proper proof of eligibility (e.g. student ID or relevant
document). The Participants may be requested for such proof when picking up
the ticket badge at the conference registration desk or by the Organisers
during the Event. If eligibility cannot be proven, the ticket can be converted
into a standard or business ticket.
Some ticket categories only have a limited number of available tickets. The
number of tickets is determined by the Organisers at their sole discretion.
For in-person events, the tickets can be picked up as badges at the conference
registration desk on the first day of the Event. The badge permits access to the
conference venue during the Event Days, subject to the ticket category.
For an online event, the confirmation email represents the ticket. The Participant will
be granted access to the online media used during the online event.
Unless otherwise stated, all prices include the currently applicable VAT rates
as required by local and EU regulations.
Invoices can be downloaded via the URL in the order confirmation sent out via email, upon successful payment.
Payments for the Event can only be made by debit or credit card. Payment against invoice is only possible on a case-by-case basis, at the sole discretion of the Organisers.
For debit or credit card payments, the cards will be charged immediately
following the application. Debit and credit card payments are handled by the
service provider Stripe. The Organisers do not store any
Admission to the Event is granted based on tickets (“Event Tickets” or
“Conference Passes”). The ticket fee listed on the Event Website covers the
admission to the Event (or part thereof) to the extent defined on the Event
Website for each ticket category. The same applies to any additional items which
may be sold as part of the Event, such as e.g. SIM cards, tickets for museums,
local transport, etc.
Changes to the programme, the event content, schedule and the speakers may occur
due to organisational reasons and are not considered as a breach of the purchase
contract. There is no right to refunds for any unused services which were
The Organisers are entitled to withdraw from the contract if carrying out the
Event would be uneconomic (e.g. due to insufficient number of exhibitors,
sponsors or participants). The same applies if the Event is cancelled, in whole
or in part, for reasons beyond their reasonable control, such as act of God,
labour disputes, civil commotion, pandemics, epidemics, terrorism, vandalism,
war, lack of power or utilities, floods, fire, acts of Government or regulatory
authorities or other events of such effect that carrying out or the continuation
of the event would be unreasonable in the circumstances. The Organisers are
under no obligation to reorganise the event.
In case of a cancellation of the Event, all participants will be notified by the
Organisers without delay and any payments made will be refunded. The Organisers’
liability is limited to refunding the participation fee. All other liability for
participant claims is excluded except in cases of wilful or gross negligence on
the part of the Organisers. In particular, no claims may be made for refund of
travel and accommodation costs, loss of working time or opportunity.
The Event Tickets are fully refundable with no questions asked until 17th June, 2023 23:59:59 CEST (the “Refund End Time”). Refunds are no longer
possible after that Refund End Time unless otherwise specified by the
Organisers. The Organisers reserve the right to deduct administrative costs
(bank, online payments services, etc) from the refund.
For in-person tickets, before 17th June, the participants can request a full refund from the order details URL link in the order confirmation email. After 17th June, special refund requests must be made by email to the
firstname.lastname@example.org email address. The email
must include the Order Code, Ticket IDs, name of the person who bought the
ticket and the special circumstances.
Refunds are processed via Stripe and will be paid back to the same
payment card which was used for the purchase of the tickets.
Processing of the refunds will happen no later than 30 days after the end of the
Alternatively, the ticket may be reassigned to another participant at no extra
cost. Where eligibility constraints apply (e.g. students), the substitute
participant must similarly provide the required proper proof of eligibility. If
proof is not sufficiently provided, the substitute participant must pay the
difference between the discounted ticket and the standard ticket price.
Conference tickets are not subject to the
EU regulations on distance selling and the 14-day cooling off period.
Outside the above refund policy, we do not provide refunds on ticket purchases
after the Refund End Date.
The Organisers are considered data controllers under the terms of the
Regulation (EU) No. 2016/679 (GDPR).
Please refer to our Data Protection Policy for details on how your data is
The Organisers hereby notifies that the Participant has the right to deny the
storage and use of their personal information for advertising and marketing use.
If desired, participants may revoke their consent to the use of their personal
information for the foregoing reasons, at any time. It is sufficient to do so by
email to: email@example.com or alternatively
writing a letter to the Organisers.
Participants may be photographed, filmed, or their voices recorded during the
Event. Such recordings may be published by the Organisers and/or used for
marketing purposes. Participation in the Event is conditional on the
Participant’s consent to this.
In applying to participate in the event, the Participant gives a declaration of
consent to video and audio recordings and photography during the Event and that
such recordings may be published and used for marketing purposes by the
Organisers and/or third parties.
The Participant accepts the EuroPython Code of Conduct (the “Code of Conduct”),
which can be found at
Organisers may, from time to time, make alterations to the Code of Conduct, which are not considered contractual deviations.
The Code of Conduct is an integral part of the agreement and shall be observed during
participation in the Event. The Participant consents to said Code of Conduct and
shall comply with it.
The Participant will ensure or accept that:
The following requirements apply to in-person participants:
It is not allowed to bring the following list of things inside the Venue, unless with explicit written consent by the Organises: animals (except guide dogs), weapons, naked flame, alcoholic beverages, narcotic or psychotropic substances, substance or
article which is of a dangerous, explosive, hazardous or objectionable nature;
Participants will not try to gain unauthorised access to the
Venue and only use the entrances and exits to the Venue, designated as such
by the Venue;
No act or thing is done inside, outside or in
the vicinity of Venue, which may, in Organiser’s reasonable opinion, be or
become a nuisance to the attendees, the Venue, its other customers or any
premises or buildings in its vicinity;
Participants will immediately comply with any requirements or
directions made or given by Venue relating in any way to the health and
safety of the participants, the Organisers, sponsors and Venue personnel;
Participants assume the responsibility of looking after their own personal belongings.
Participants shall not erect any stands, displays,
advertisements, signs, notices, or other similar matters in the Venue; or fix
any items to the walls, floor or other temporary or permanent structures of
The following requirements apply to online (otherwise known as remote) participants:
- No attempt shall be made to gain unauthorised
access to the Event, and will only use the invitation link sent to them for
their own use; sharing the invitation link to the Online Event with
unauthorised users can result in a ban from participation in the Event; the
Organisers reserves the rights to investigate and deny entry to the Event
should they suspect such unauthorised activities occur;
- Online participants should not have any form of
advertisement on the Conference Platform, unless authorised to by the
- No recordings of sessions or chat transcripts run
on the Conference Platform will be created, streamed or otherwise made
accessible outside the Conference Platform, unless authorised by the
Unless tended by the childminders in the Venue, children/minors younger than 18
years old must be accompanied by an adult guardian at all times during the
event, who accepts full liability for this child/minor. Consent to the privacy
policies throughout our websites and this Terms & Conditions have to be given by
the aforementioned adult. Please contact
firstname.lastname@example.org for further information or
The Organisers may exclude participants from the event in cases of serious
breaches of the obligations outlined in the above sections. The Participant
shall have no right to a refund of the participation fee/s in such an event.
Admission to the Event is provided on an 'as-is' basis. The Organisers do not
accept any responsibility or liability for reliance by you or any person on any
aspect of the Event or any information provided at the Event. You agree not to
hold the Organisers liable for any loss or damage incurred as the result of any
contracts, communications or other dealings or the presence of any third parties
in the Venue or on the Conference Platform.
The Organisers are not liable for external links to content or content entered
by users, participants, sponsors, partners or the Organisers, on the Conference
Platform or Event Website, and which is not under the control of the Organisers.
Participants must make provision for their own insurance.
The Organisers shall not be liable for the following:
- for any direct, indirect, special, incidental, or consequential loss, costs,
injury or damage to any person or property howsoever caused arising directly
or indirectly from the Event or other aspects related thereto or in
connection with the Event;
- for any expenses incurred due to the cancellation of the Event and/or change
of the venue and/or the date of the Event, except the refund of the
- for any delays, interruptions or errors in the transmission or delivery of
- for any other costs incurred to the Participant in relation to the Event.
Changes and additions to this contract and any collateral agreements shall only
be valid if made in writing. In the event of invalid or ineffective singular
provisions in these terms and conditions, the validity and effect of the
remaining provisions shall remain unaffected. Swedish law applies. English is
the controlling language for this agreement.
424 38 Agnesberg
2023-02-20: Updated for 2023 Prague & Remote event
2022-05-02: Updated to include the automatic refund process
2022-04-05: Updated for 2022 Dublin & Remote event
2022-04-05: Updated for 2022 online event
2021-04-05: Updated for 2021 online event
2020-04-14: Updated for online event.
2020-03-06: First version